Weaver WMS Case Study

Implementation of the Weaver WMS system at Hermespol.

Hermespol operates in many countries around the world. It focuses its operations mainly on the industrial and construction markets. The customer's demand was to automate warehouse processes in a newly built, modern hall in Kleszczewo near Poznań.

Inside view of the warehouse

Customer requirements analysis.

The implementation was preceded by a thorough analysis of the customer's needs in terms of the warehouse system. It was determined that the goods would be issued from the warehouse on the FEFO (First Expire, First Out) basis, and the goods with the oldest expiration date would be the first to leave the warehouse. The batch numbers that are sent to customers are also important. The system must accurately track the batch numbers in order to accurately locate the faulty delivery in the event of a complaint.


The client's company also conducts accurate packaging management, and accurate information is required in terms of quantity regarding pallets. Information should be tracked about which supplier delivers which pallets, which recipient receives how many pallets.


An important requirement for the implemented system was also the possibility of advanced reporting on warehouse occupancy (number of occupied pallet spaces) in terms of regular materials and hazardous materials.


Due to the need to eliminate errors during the issuance of goods, the system was required to be able to conduct a so-called continuous inventory. When removing goods from a logistic unit, the warehouseman is obliged to enter the amount of goods remaining on the unit.

Network infrastructure and equipment.

Weaver Software initially prepared the network infrastructure at the customer's facility. This involved installing four wireless access points (two for each hall) and connecting them to the customer's existing network infrastructure. Two Motorola wireless data collectors, model MC32, and one TSC ME240 industrial label printer were ordered.

Inventory.

In addition to the continuous inventory process, which takes place in the system round the clock, during shipments, it is possible to plan and conduct a traditional inventory. In the Weaver WMS PRO management application, using the inventory opening wizard, it is possible to select places and materials that the inventory will concern. After planning the inventory, it is displayed on data collectors. Warehouse employees perform the inventory process by scanning the codes of logistic units, places and entering the actual quantity. When they finish their work, the inventory can be posted (quantity changes can be introduced) and closed (moved to the archive).

Benefits of implementing Weaver WMS

1.

Continuous inventory. During the shipment, warehouse workers must enter the remaining quantity left in the logistic unit after taking the goods from it. The system provides a report from the continuous inventory, which shows any discrepancies and release documents that may be incorrectly executed. This almost completely eliminates the risk of errors during shipment execution.

2.

Report on pallet occupancy in the warehouse. A detailed report on the occupancy of pallet locations in the warehouse is very important information for the customer. The detailed report is available in the Weaver WMS PRO management application.

3.

Report on stock levels and batches for a given day back. Thanks to the implementation of the Weaver WMS PRO warehouse system, it is possible to check the stock level for any day and hour back. Stock levels, batches, locations and many other useful information are shown.

4.

Management of goods expiry dates. When entering a delivery, it is possible to enter the expiry dates of goods directly or enter the production dates of materials, the expiry dates will then be calculated automatically.

5.

Report on operations performed during the receipt and issue of goods. For Hermespol, reports on the number of warehouse operations performed during the receipt and issue of goods are of great importance. The system meticulously counts each full-pallet operation (handling) and so-called pallet additions. Each operation is reflected in the report.